Event Production Portal

PHP LIGHTS OUT · MGM GRAND · AUG 3–6

Production Portal

Connecting…

Breaks and floor coverage

Cinthia owns the grid. Never more than two down at once, photo never unstaffed, no full breaks in P1 peaks, meals in pairs. Kevin eats at the station.

Edit desk · Tania

Mornings	6:00 AM – 12:00 PM
Afternoons	2:00 PM onward, as needed

Times are a guide, not a cage: Tania flexes around baby check-ins between shifts. Her lane is project management on the MGM edits: tracking deliverables in Timeliner, chasing editor blockers to Alan, confirming the 8:00 AM handoff landed, and keeping the delivered ledger honest.

Camera letter map

Kevin keeps this current. Rigs stay married all week: a letter always means the same body, glass, and shooter.

Naming

Event code LO. Cameras by letter, never by name: LO_D2_CAMA_C03 reads Lights Out, day 2, Camera A, card 3. Day folders D1–D4, each holding CARDS · SELECTS · PROXIES · EXPORTS.

Cutoffs

All day	Cards to Kevin at every natural break. Voice your keeper file numbers into the chat.
10:00 PM	Selects and proxies in the queue. Wednesday runs modified: sessions 6 PM, gala rolling, final 12:30 AM.
6:00 AM	Cuts to Cinthia; backup editor takes any dark cut.
8:00 AM	QC'd recap to PHP show ops. Sessions at 9:00.

Card board

Tap a status to cycle: IN CAMERA → WITH KEVIN → VERIFIED ×2 → CLEARED. The dump time stamps itself the moment a card goes WITH KEVIN and clears when the card cycles back into a camera. Only Kevin touches the bins at the station.

The printed station log remains the record: card number, time dumped, who carried it. This board is the live view, not the authority.

Capture standards

Rigs	Bodies and lenses stay married. Swap whole rigs at a break, cleared by Cinthia. No lens changes mid-floor.
ISO	Base ISO only (800 / 2500 on the S-Log Sonys). Never auto.
Profile	S-Log3 on Sonys, Log on Komodo, no baked looks. 4K everywhere; locked-off sticks at half bitrate.
WB	Locked per room at stand-up. Evo Plus app reads a room if unsure.
Audio	F3 runs the whole session in 32-bit float, untouched to day end. H6n Pro is the pull unit. Camera track always rolling; Rode is the last resort.
Verticals	Shoot with 9:16 in mind; reels are sold, not a crop afterthought.

Rig assignments

BRBrian	RED Komodo (own lens, TBC) + house Blazar on an A7R V when deployed
MIMike	House A7 IV #1 + 55mm 1.8 + 17mm f4
DADarrion	House A7 IV #2 + 16–35 GM + Sigma 50 · Monday photo on A7R V #1
HEHeather	House A7R V #1 + 50 f1.2 GM + 70–200 GM
TRTre	A7 IV + FX30, Tamron 17–70, Sigma 85, Sony 50, RS3
MAMatt	FX3 + Sigma 24–70
DEDerric	A7 IV + Sigma 24–70, full cage
Spare	A7R V #2 floating · Cinthia's jump-on body

Daily shot checklist

Social department

The goal is positioning, not activity: make it obvious Visionx belongs in this room. Lights Out is a week-long content bank if we shoot for it on purpose. BTS of the team is ours under documentation rights.

Today's BTS capture

Reference · content strategy for MGM

1 · Quick attention

Professional quick-hit openers: a rush on the eyes for the fast like, and it brings the viewer back for the next post so they can eat the value.

Example 1 Example 2

2 · Actual value

Real, usable takeaways. This is the credibility every other format leans on.

Example 1 Example 2

3 · Client testimonials

Word of mouth at scale: never "buy from me," always "buy from them," backed by the credibility format 2 builds.

Example 1 Example 2

4 · Carousels

Two lanes: value-driven, and photo BTS, fillers but quality.

Value driven Photo BTS

5 · Experimental, fun quick attention

Cool on the eyes and great for introducing the team; no actionable context, so it runs as seasoning, not the meal.

Example

Execution at Lights Out

Format	At Lights Out	Owner
Trendy / quick	Travel-day POV, flight POVs on the 360s, gear wall timelapse, marquee raw-vs-final, 10 PM DIT push POV, crew vlog moments across units	Derric + Matt shoot · Heather cuts
Speaker soundbites + b-roll	Session soundbites over our coverage. PHP-identifiable, posts only with Idris approval or after the event	Heather · Alan approves
Client testimonial	Idris or PHP leadership on camera after the first recap plays Tuesday	Oz + Kelley set it up
Value driven	One tactical takeaway per post: four shooters on a keynote, dual-card discipline, Alan directing the gala	Brian feeds · Heather cuts
Carousel storytelling	The crew shot like a second film: S&Q, no narration, movie look. Gala-night carousel anchors the week	Derric + Matt
Recaps / deliverables	Repost the daily recap and hype video after PHP posts them	Heather

Guardrails: nothing PHP-identifiable posts without approval. Alan clears every event-week post. When the BTS camera walks up, talk your shot: what you're getting and why, simple and fun.

The venue

Getting around: from the hotel lobby, Studio Walk runs east through the casino straight to the Garden Arena. The Conference Center sits beside the arena with its own lobby corridor access, escalators stacking three levels, ballrooms and registration on Level 1, and the parking garage against its east side. The pool complex backs the Conference Center. Load-in doors, dock access, and the sky deck route get confirmed on the Aug 2 venue walk.

Official Level 1 plan (PDF)Interactive 3D floor plan Property map

Know it on sight

Where things live

Wednesday's sessions and the Gala run in the Garden Arena. Everything else gets its exact room at the Aug 2 walk: fill it here once and everyone has it.

The nightly handshake

10:00 PM	The pool lands: selects by camera letter, shooter select lists from the chat, Cinthia's flags, Kevin's tiered soundbites. Wednesday runs modified: sessions 6 PM, gala rolling, final 12:30 AM.
Overnight	The night's owner cuts the recap; reels run alongside per the rotation. Music from the cleared bank, nowhere else.
6:00 AM	Cuts to Cinthia. The reassignment line: a dark cut goes to the backup, no discussion.
8:00 AM	Cinthia QC, then to PHP show ops for the screens.
Morning	Notes back to the floor: shaky, missing, gold. The remote desk calls the day's best shot; that call pays the bonus.

Routine talk lives on the crew thread. A blocker at 2 AM goes straight to Alan's line, any hour; a late recap costs more than a woken founder.

The edit formula

1 · Open on energy	Three to five seconds of arrival, crowd, or arena wide
2 · Anchor soundbite	One tier-one line that names the day
3 · Build	Stage and reactions alternating, wide and tight, two-to-four-second cuts on the music
4 · Peak	The day's biggest moment, given room to breathe
5 · Close	Wide or brand lockup, a final tier-one line or a clean music button

The multiplication rule: the recap tells the whole day; a reel tells one moment. Same night, adjacent takes, never the same clips unless the crop or the beat makes it read new. Claim what you use on the night sheet so two edits never lean on the same hero shot blind.

Style desk: Axel and Ezequiel

Axel and Ezequiel set the look and hold it. Monday night they publish the reference: a thirty-second style cut plus a one-page spec (LUT and conform, titles, pacing bands, mix, closing lockup). Every cut matches the reference before Cinthia sees it. Oliver cuts to spec; deviations go through the desk, not around it. Ezequiel holds the desk while Axel is inside the PJ film. Ten minutes after morning delivery, the desk posts what changes tonight.

Rotation

Night	Recap	Reels	Backup
Mon	Axel, the reference night	Oliver	Ezequiel
Tue	Ezequiel	Oliver	Axel
Wed	Axel, two passes	Oliver + Ezequiel	Ezequiel steps up
Thu	No overnight recap; the remote desk rolls to post: PJ film with Axel, top-ten reels with Cinthia, speaker reels

Rotation locks with Alan and Cinthia before Sunday load-in.

Tonight's remote run

Timeliner · MGM deliverables

Read-only snapshot of the event project. Claude refreshes it on request; live sync comes with the post-MGM backend. Full boards, uploads, and review threads live in the app.

Open Timeliner

Pre-event builds · screens and assets

Everything here exists to be playing on a screen before doors. Sunday's screen check is the proof.

Event week · daily

Saturday Aug 1 · Private Jet Experience

Post-event

Sold coverage · deliver against these

Paid agent packages riding on top of the PHP scope. Every request routes through Oz only; scopes lock before doors open.

Chris Hart · SOS Financial · Lights Out build · Tre's lane

Tre is the dedicated shooter, Sunday through Thursday. First cuts inside 7 days, full delivery inside 21; raw of his segments on request.

Ellis Suazo · Wealth Academy · Headliner

Half paid; balance clears before doors open. Sunday coverage is off. Priority editing applies.

Cesar · VIP

Oz is closing confirmation and payment. Nothing shoots until it locks.

In the pipe with Oz: Zamilah's team is in, tier landing; Cindy Cobos is scoping an offsite shoot day, a Monday-night suite party, and a Tuesday team huddle. Oz runs last call before doors; scopes lock with him, not on the floor.

Checked means delivered, shared with everyone. The full pipeline still lives in Timeliner, mirrored on the Editors tab.

Chain of command

Creative or coverage	Crew → Cinthia → Alan
Client request	Anyone → Oz · Kelley · Cinthia → Alan
Gear or media	Shooter → Kevin → Cinthia
Schedule conflict	Cinthia decides; Alan breaks ties
Money or scope	Alan only, no exceptions
Safety or medical	Venue security and EMS first, then Cinthia, then Alan

Client contacts

Idris Erba	Marketing Director · day-to-day · daily email + text cadence with Alan
Tigran "T" Bekian	Executive lead, runs the show · money and scope go through him
Dwight Craver	PHP in-house DP · show opener source files
Maral	Travel and lodging · crew rooms from Jul 31 at PHP cost

Numbers live in the leadership thread, not on this page.

Contingencies

Body down	Spare in; Mike or Darrion re-lanes; Kevin logs it
Audio fails	Camera track rolling, F3 never stopped, Rode last resort; re-pull the board feed at the break
Upload fails	Brian cuts the screen version locally; the morning screen never goes empty
Editor dark	Backup takes the cut; Cinthia reassigns before 6 AM
Card unaccounted	Stop, escalate to Kevin and Cinthia, retrace. Loudly and early
Medical	Security and EMS, then Cinthia, then Alan. People before footage
Client change	Oz, Kelley, or Alan confirms with the client; Cinthia re-dispatches; one thread update

Task list

Shared and live. Check it when it's actually closed, not when it's promised.

Reset controls

These clear shared data for everyone. Each one asks first.

Priorities

P1	All-hands peak. Every unit on coverage, no full breaks.
P2	Targeted coverage, named units only.
P3	Light floor, single unit holds it.
OPS	Operations block: pipeline, resets, logistics. Not client coverage.

Card board

IN CAMERA	Shooting on it now.
WITH KEVIN	Handed to the station; the dump time stamps itself here.
VERIFIED ×2	Copied to both drives and checked.
CLEARED	Safe to format and reissue. The printed log stays the record.

Timeliner pills

To do	Not started.
In progress	Being cut.
In review	With Cinthia, the client, or in revision.
Approved	Cleared or posted.

Task buckets

Urgent	Blocks the event if it slips.
Check	Confirm it, then close it.
Decide	Needs a call from Alan or Cinthia.

Marks and stamps

✓ 3:41 PM · Name	Who checked it and when. First checker keeps the stamp.
Raceway	A completed task pays one mark to each of its owners; unowned checks credit the checker. First to 20 in a day takes the flag; the track resets each morning.
Dark mode	The red accent shifts to slate on purpose; same meanings, calmer palette.

Abbreviations

LO	Lights Out, the event code on every file
GS I–IV	General Sessions, one through four — Thursday morning is the last
MD & Up	PHP leadership rank; the invitation-only Monday room
PBD	Patrick Bet-David; his moments feed a dedicated speaker bin
BTS	Behind the scenes, our own brand coverage
DIT	Kevin's media station: dumps, backups, selects
QC	Quality control pass before anything ships
S&Q	Slow-and-quick motion bank for the movie look
POV	Point-of-view clip, 360 or Osmo
AV	The venue playback team running the screens
SSD	The hand-carry drive for the Thursday recap handoff
CAM A–H	Married rigs by letter; a letter always means the same body, glass, shooter
C01–C16 · D1–D4	Card numbers and day folders

On site

ANAlan Nuncio	Director · floor lead Monday · final-day cut
CACinthia Arevalo	DP · floor lead from Tuesday · QC — lands Aug 3, 11 PM, starts at the Tuesday 7:00 stand-up
TATania	Project management · MGM edit pipeline · flexible shifts around the baby
KVKevin	DIT · media manager · the station is his
HEHeather	Photo lead · A7R V #1 — lands Aug 3, 11 PM, starts Tuesday
MIMike	Shooter · A7 IV #1 · Tuesday release 6:15 PM for the 7:00 opener
DADarrion	Shooter · A7 IV #2 · Monday photo
BRBrian	Cinematic · Komodo · sky deck lead · quick recaps
TRTre	Dedicated client unit · self-booked travel, receipts to Tania
DEDerric	BTS lead · runner · A7 IV
MAMatt	BTS · runner · FX3

Remote editors

AXAxel	Lead editor · style desk · Monday and Wednesday recaps
EZEzequiel	Editor · style desk · Tuesday recap · holds the desk during the PJ film
OLOliver	Reels · cuts to spec
CMCamilo	Editor · idlers and the gala idler build

Client relations

OZAusbert "Oz" Santa Ana	Client relations · floor
KLKelley	Client relations

PJ unit, Saturday Aug 1: Alan · Brian · Darrion · Tre. Numbers live in the crew thread, not on this page.

CREW CHAT

~30-second sync. @tags ping in-page everywhere; system alerts where the phone allows them. Urgent still goes to the phone thread.

WHO OWNS THIS TASK?

Tap every person on it. Each owner earns a raceway mark when the task is checked off.

Production Portal

Breaks and floor coverage

Edit desk · Tania

Camera letter map

Naming

Cutoffs

Card board

Capture standards

Rig assignments

Daily shot checklist

Social department

Today's BTS capture

Reference · content strategy for MGM

Execution at Lights Out

The venue

Know it on sight

Where things live

The nightly handshake

The edit formula

Style desk: Axel and Ezequiel

Rotation

Tonight's remote run

Timeliner · MGM deliverables

Pre-event builds · screens and assets

Event week · daily

Saturday Aug 1 · Private Jet Experience

Post-event

Sold coverage · deliver against these

Chris Hart · SOS Financial · Lights Out build · Tre's lane

Ellis Suazo · Wealth Academy · Headliner

Cesar · VIP

Added during the event

Chain of command

Client contacts

Contingencies

Task list

Reset controls

Priorities

Card board

Timeliner pills

Task buckets

Marks and stamps

Abbreviations

On site

Remote editors

Client relations

Your photo